Job Description

Our client is an enterprise-sized healthcare organization. They are seeking a Senior Executive Administrative Assistant for one of their executives. In this role, you will play a pivotal part in helping the executive.

RESPONSIBILITIES:

• Coordinates necessary travel arrangements and processes travel expense reports via Concur and prepares reimbursement reports as requested
• Assists others with scheduling and travel, as requested
• Schedules meetings (internal/external to the organization), conference calls, teleconferences, and webinars as requested
• Maintains Outlook calendars and email as assigned
• Prepares reports for company activities as required
• Performs a wide variety of duties such as composing correspondence, preparation of forms, charts, schedules, and presentation materials as needed
• Establishes and maintains confidential and operational files for the Executive Team and maintains confidential and operational files as requested
• Maintains a master list of current personnel supporting the Group as assigned. Communicate changes to corporate personnel responsible for managing these lists
• Coordinates and schedules activities for outside Board affiliations
• Answers phones and screens phone calls, assists and directs callers, and takes messages
• Maintains schedule of use of conference rooms
• Sorts and distributes mail and other deliveries. Prepares packages for overnight delivery
• Orders supplies as requested
• Flexible in supporting any office projects needing extra attention due to specific deadlines
• Assists other administrative support staff in projects and cross-coverage if needed

REQUIREMENTS:

• 3+ years of experience in senior-level executive support
• Experience in healthcare preferred (not a requirement)
• Must have self-awareness, discretion, and can handle confidentiality
• Seeking a candidate that is proactive rather than reactive and sits back to take orders
• Bachelor's degree or equivalent work experience

ADDITIONAL:

This role is onsite 5 days a week in Nashville, TN from 8 AM to 5 PM. The dress code is formal. Our client offers a very generous benefits package.

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