Proposal Coordinator Job at Oxford Solutions, Pittsburgh, PA

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  • Oxford Solutions
  • Pittsburgh, PA

Job Description

Oxford Solutions is partnering with a client seeking a Proposal Coordinator with experience in the architecture, engineering, or construction (AEC) industry. In this role, your main functions will be organizing, assembling, and formatting proposal responses (RFPs/RFQs), while providing support as needed in the creation of marketing collateral and event materials.

Responsibilities

  • Coordinate and produce RFQs, RFPs, and other proposal submissions from kickoff to delivery
  • Collaborate with technical staff and subject matter experts to gather and refine proposal content
  • Format and edit proposals and related documents using Microsoft Word and PowerPoint
  • Maintain proposal templates, project data, and resumes within marketing databases
  • Support occasional creation of event materials and marketing collateral (e.g., signage, brochures, presentations)
  • Ensure brand consistency and visual appeal across all proposal deliverables
  • Track proposal deadlines and progress using Deltek CRM or similar systems

Qualifications:

  • 1-3 years of experience in proposal coordination or marketing support, ideally within the AEC industry
  • Proficiency in Microsoft Office, especially PowerPoint and Word
  • Familiarity with Adobe Creative Suite and Deltek CRM is a plus
  • Strong organizational, writing, and communication skills
  • Ability to manage multiple projects and meet deadlines under pressure

Proposal Coordinator (AEC Industry) - 25-00241

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