Job Description

Part-Time Office Management/Administrative Assistant – Hedge Fund

A boutique asset management firm in Midtown East NYC is hiring for a part-time Office Management/Administrative Assistant. This role will typically be 24 hours of work per week.

The ideal candidate would be extremely dependable in this administrative role maintaining the office and coordinating the team’s high-volume conference meeting schedules throughout the year. A strong intrinsic bias for accurate and detailed data a must.

Schedule: In office/working Tuesday, Wednesday and Thursday from 8:30am-4:30pm (with some flexibility) – usually off on Mondays and Fridays

This role is paid hourly between $35-40/hour – the company does not provide benefits or paid time off

Office Management/Administrative Assistant responsibilities include:

• Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
• Act as the scheduling contact for the team for meetings and teleconferences with corporate clients
• ordering lunch for the office and stocking kitchen
• Extensive international travel and hotel arrangements
• Primary conference coordinator arranging a small biz dev team’s dense meeting schedule at international conferences
• Welcome and seat visitors to conference room
• Print and organize reports and presentations
• Data entry and updating spreadsheets
• Other work as needed

Business Development Support Responsibilities

• Proficiency with Salesforce, Excel and Powerpoint is a must.
• Salesforce: Maintain database, run reports, mine data as needed on the fly
• Powerpoint: Updating firm marketing materials, creating ad hoc presentations
• Excel: Ability to update and manage various spreadsheets
• Conference Planning: Maintain calendar of upcoming events. Access online systems to arrange 1 on 1 meetings for team. Provide materials to team in prep for meetings.
• Travel: Ability to manage travel needs with little/no oversight for hotels, flights, ground transportation, dinner meetings, etc.
• Strong attention to detail.
• Ability to take direction and implement tasks solo.
• Self-starter who does not need to be reminded.

Job Qualifications

• Bachelor's Degree, 2+ years work experience
• Proficiency with Microsoft Office Suite required
• Experience with Salesforce a plus
• Communicate professionally, as you will be in direct contact with our corporate clients while scheduling meetings and teleconferences
• Strong organizational and planning skills; strong attention to detail and accuracy

Please submit your resume to apply!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate . Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Tags

Similar Jobs