Maslon LLP is seeking an Office Manager to oversee daily operations in our dynamic legal environment. We are proud of our strong commitment to integrity and excellence in the practice of law, service to our community and to each other. In our 65-plus years we have grown into a top Minnesota law firm while understanding the value of holding true to our culture.
Responsibilities:
• Oversee the day to day office services and facilities operations.
• Manage the office services staff and functions including reception, hospitality and facilities.
• Liaison for outsourced vendor of mail, messenger, copy, scanning and supplies.
• Main liaison with building management. Oversee and process building request for services such as freight elevator, building engineering, climate control, etc.
• Update building on security needs such as access cards for new and departing employees, and no admittance lists.
• Manage building parking contracts.
• Coordinate and schedule equipment repairs, installations and maintenance work with vendors.
• Prepare annual budget and approval and monitoring of expenses. Review and approve vendor invoices.
• Manage office moves. Purchase office furniture and equipment.
• Coordinate maintenance work (carpet cleaning, furniture repairs, installation of artwork, etc.).
• Oversee ergonomic assessments.
• Participate in and assist with disaster recovery planning.
• Participate in onboarding process of new employees.
• Assist with coordination and execution of office events.
Position Requirements:
• Bachelor’s degree preferred and of minimum of three years of experience in managing the office functions in a professional services environment.
• Proficiency on Microsoft Office Suite.
• Excellent leadership, communication, interpersonal and organizational skills, and attention to detail.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to manage multiple priorities and deadlines while working independently and as part of a team.
• This position is onsite five days per week.
Maslon is an Equal Employment Opportunity and Affirmative Action employer. Our firm continues its dedication to provide a workplace that is free of unlawful discrimination, harassment, and retaliation.
At Maslon, we believe in supporting our employees both personally and professionally. Our comprehensive benefits package includes competitive health, dental, and vision insurance, as well as generous paid time off to ensure a healthy work-life balance. We are committed to helping you secure your financial future. Our 401(k) plan offers a variety of investment options, and the firm makes contributions on your behalf to maximize your savings.
In addition, we offer a 37.5 hour work week.
The firm’s expected hiring range for this position is $70,000 - $90,000/year depending on the candidate’s experience, skills, educational and professional background, and overall qualifications.
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