Job Description

Global law firm is seeking an Executive Assistant to support a C-Suite executive in NYC. The ideal candidate will have prior experience supporting senior executives and Board of Directors matters in a fast-paced, professional environment such as a law firm, financial institution, or consulting firm.

Salary: $130-150K base, plus discretionary year-end bonus

Schedule: Fully on-site, 5 days per week

Hours: 9:00 AM – 6:00 PM+, flexibility required for after-hours support, especially during travel

Responsibilities:

• Provide high-level executive support to the C-Suite, including complex calendar management, heavy scheduling, and rescheduling
• Coordinate comprehensive domestic and international travel arrangements, including itineraries, transportation, and accommodations
• Manage all logistics related to Board of Directors meetings, including scheduling, document preparation, communications, agenda coordination, and distribution of sensitive materials
• Process expense reports and time entry in a timely and accurate manner
• Serve as the gatekeeper and point of contact for internal and external stakeholders, including senior leadership, partners, and department heads
• Attend meetings to support documentation, action items, and awareness of firm priorities
• Draft, edit, and proofread presentations, decks, proposals, and internal communications
• Assist with project coordination and event logistics as needed
• Serve as a strategic thought partner to the COO, helping guide priorities and optimize time
• Leverage technology tools to maximize efficiency, including collaboration platforms and internal systems

Requirements:

• Bachelor’s degree required
• Prior experience supporting Board of Directors or executive committee meetings is strongly preferred
• Advanced proficiency in Microsoft Office Suite, Adobe, Zoom, and Outlook
• Exceptional communication skills, both written and verbal
• Strong organizational and time management skills; ability to multitask under tight deadlines
• Detail-oriented with excellent judgment and a high level of emotional intelligence
• Discretion and professionalism in handling confidential firm matters
• Positive, proactive attitude with a strong customer service orientation
• Commuting distance to Manhattan and ability to work on-site 5 days per week

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