Job Description

Executive Assistant

About the Role:

We are seeking a highly organized, proactive, and versatile Executive Assistant to support the CEO of a dynamic group of companies, including DealerFLEX, ParkOps, and other entrepreneurial ventures. This position plays a critical role in ensuring the CEO’s professional and personal responsibilities are managed seamlessly. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional organizational and communication skills, and has a passion for supporting executive leadership.

This position is full-time out of our spacious Voorhees, NJ corporate office. This position is benefits eligible with opportunities for growth.

Key Responsibilities:

• Calendar Management:
• Oversee and manage the CEO’s complex calendar, including scheduling professional and personal appointments, coordinating meetings, and ensuring efficient time management.
• Meeting Support:
• Prepare agendas, attend meetings, take detailed notes, and track action items. Follow up with stakeholders to ensure deadlines are met.
• Communication:
• Act as the primary point of contact for internal and external communications, screening emails, drafting correspondence, and managing phone calls.
• Travel Coordination:
• Arrange travel itineraries, accommodations, and transportation for the CEO and, when needed, for other team members.
• Personal Assistance:
• Manage personal tasks and errands as needed, ensuring the CEO’s day-to-day life runs smoothly.
• Project Coordination:
• Assist the CEO with various projects across multiple businesses, ensuring progress is tracked and deliverables are completed.
• Standard Operating Procedures (SOPs):
• Lead project management efforts to develop and document Standard Operating Procedures (SOPs) to streamline processes and ensure consistency across the CEO’s companies.
• Social Media and Marketing Support:
• Assist with social media marketing efforts, including content creation, scheduling, and monitoring. Support paid search campaigns and other marketing initiatives.
• Administrative Tasks:
• Maintain organized files and records, handle expense reports, and order supplies.

Qualifications:

• Experience:
• At least two years of experience as an Executive Assistant or in a similar role supporting senior leadership.
• Familiarity with social media marketing and paid search campaigns is a plus.
• Skills:
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools.
• Strong organizational and multitasking abilities with a keen eye for detail.
• Attributes:
• A proactive problem-solver with the ability to anticipate needs and take initiative.
• Maintains a high level of discretion and confidentiality.
• Adaptable to changing priorities and able to manage multiple tasks simultaneously.

Why Join Us?

This is an exciting opportunity to work closely with a driven and innovative CEO while gaining exposure to a variety of industries, including automotive hospitality, parking operations, and Information Technology. You’ll play a pivotal role in supporting the growth and success of multiple businesses while enhancing your own professional development.

DealerFLEX is the complete automotive dealer solution providing full-service staffing solutions nationwide. Our technology and experience bring effective onsite management of the service drive, wash, parts routes, pickup & delivery, and fleet. ParkOps parking management services can be scaled to accommodate any business needs from small family-owned restaurants to large-scale sports venues.

Note : Only candidates with a strong commitment to professionalism and confidentiality will be considered.

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