Job Description

We are seeking an organized and proactive  Administrative Assistant to join our team. This role will support RMS’s CEO/President, serve as the office manager, and assist the Chief People Officer with various administrative tasks. 

The ideal candidate will be highly efficient, detail-oriented, and be able to manage multiple priorities in a fast-paced environment. This individual will work closely with the RMS’s President/CEO and Chief People Officer (CPO).

RMS empowers employees to come together with a growth mindset and collaboration to support our culture of inclusion, where everyone is respected and can thrive at work and beyond.

Duties and Responsibilities:

Administrative Support :

• HR Support: Provide administrative support to the Chief People Officer
• CEO/President Support: Assist with administrative tasks for the CEO/President, such as tracking project progress, preparing reports and presentations, and ensuring the timely completion of tasks. Also conduct morning check-ins with the President/CEO to assist with prioritizing and managing daily tasks, and ensuring smooth operations. 
• Board Support: Help prepare materials for Board meetings, take minutes, and ensure smooth communication between the CEO/President, Executive team, and Board members.

Office Management:

• Administrative Support: Assist with day-to-day office administrative tasks, including managing vendors, coordinating meetings, and handling office correspondence.
• Oversee office equipment and purchase office supplies. 
• Additional Duties: Provide general office and administrative support as needed, ensuring office operations and communication efficiency

In This Role, You’ll Bring with You:

• Proven experience in administrative or executive support roles.
• Strong organizational and time-management skills with the ability to prioritize tasks.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Stellar planning and organizational skills and excellent interpersonal, written/oral communication, and presentation skills. 
• Previous exposure to cross-functional work between different departments is preferred.

Benefits 

Cell Stipend 

Paid/Sick Time Off

Standard RMS employer-paid benefits (full-time*)

Physical Demands 

• Employees may occasionally experience prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift to 15 pounds at a time. 
• Traditional office environment but may require nonstandard workplaces.
• At times, will work evenings, weekends, and overtime hours to accommodate activities such as Board meetings and representing the organization at public events. 

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